Explore the critical requirements, core duties, primary responsibilities, and key skills that should be included in a comprehensive City Clerk job description.
What does a City Clerk do?
A city clerk, also known as a municipal clerk or city secretary, is responsible for performing various clerical duties and legal requirements for the city council. This includes recording meeting minutes, filing municipal records, and preparing agendas.
Job Description
We are seeking a motivated and experienced individual to fill the position of city clerk. In this role, you will be responsible for managing and coordinating clerical tasks for the city council. This includes recording meeting minutes, maintaining municipal documents, creating agendas, managing financial records, and handling public correspondence.
To be successful in this role, you should have experience in organizing and maintaining records and legal documents, knowledge of computer systems, and an understanding of federal, state, and local laws. A minimum of 5 years of experience as a city clerk with supervisory experience is required.
Job Duties and Responsibilities
- Record and distribute meeting minutes
- Communicate effectively with management, government officials, and staff
- Serve as a liaison between the City Council and the public
- Create meeting agendas and bylaws
- Manage data and ensure proper storage, filing, and maintenance of documents
- Utilize computer databases and software
- Prepare and maintain official reports, legal documents, financial records, and reference material
- Coordinate municipal elections
- Transcribe, type, and proofread documents
- Distribute public correspondence and make municipal records accessible to the public
Requirements and Qualifications
- Bachelor's degree in business administration, public administration, or a related field
- Previous experience preferred
- Proficiency in computer skills and software applications
- Excellent verbal and written communication skills
- Strong interpersonal skills
- Effective time management and organizational skills
- Compliance with all federal, state, and local laws and regulations